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PhD Milestones 

PhD Milestones Timeline & Overview

Recording of milestones timeline & overview May 2024

Recording: https://ucr.zoom.us/rec/share/WJ3mXCHR6l5I9x5aF-yNnt1af_ds13FyrYEYQMJJFAmM9BvVNwprnF8qJzCRjZEY.IyE7SCvDJf24m9WQ

Passcode: *.4wg2Ms

Yearly Course Offerings

• 2024 - 2025 Academic Year - Graduate Courses

SOE Quarterly Class Schedule

• Fall 2024
• Winter 2024
• Spring 2024
   
• Online Schedule of Classes

As a graduate student, you will be working with peers and faculty members on research projects that may result in publication(s) and/or presentation(s). To assist with determining authorship, please use the following reference materials. In all cases, you should check in with your faculty advisor and/or PI to begin a discussion on authorship and research duties.

Graduate Student's Guide to Determining Authorship Credit and Authorship Order

Authorship Duties and Scorecard

Depending on your M.Ed. specialization, follow the instructions below:

M.Ed. Education Policy Analysis and Leadership: Students will complete a culminating analytical report. The report will either be organized as a literature review or as a policy analysis. The project is expected to take at least two regular academic terms to complete and may well include one or more of the following: research, service learning, and program internship opportunities tied to the topic of study. 

M.Ed. Higher Education Administration and Policy: As part of coursework, students will complete a capstone project (which includes an analytical report option) that integrates content from higher education courses into a final product to be submitted to the Higher Education faculty in the School of Education for review and approval.

M.Ed. Racial Justice: analytical reports are worked on during Spring quarter while completing two other graduate courses. Students should meet with their Faculty Advisor to discuss their topic and fill out an enrollment form for EDUC 297: Directed Research. Once you have the form filled out, email a copy to the Graduate Program Coordinator so they can enroll you accordingly.

M.Ed. Special Education with credential: case studies should be finalized in Fall of your second year with your Faculty Advisor. You do not need to enroll in units to complete the case study, rather, complete the case study while finishing your final two graduate courses in special education. If you do not finish the case study in the Fall term, request to go on filing fee for the Winter term.

Once the final project is complete, you must fill out and have your Faculty Advisor sign a completion form  (see below). A final copy of the project and completion form should be emailed to the Graduate Program Coordinator two days prior to the final graduation deadline.

• MEd Capstone Completion Form
• Sample title page
• MEd Capstone Project - Education Policy Analysis and Leadership
• MEd Case Study - Special Education

MA students completing a thesis (plan I) should meet with their Faculty Advisor as soon as possible to discuss their topic and timeline to complete the paper. If all required coursework is complete, you may enroll in EDUC 299 for 12 units with your Faculty Advisor in the term(s) you are working on your thesis. Note: EDUC 299 is a variable unit course (1-12 units). You only need to add EDUC 299 if you are not enrolled in a total of 12 units for the purposes of financial aid or fellowship. If you are taking other courses while working on your thesis, then you do not have to add EDUC 299 unless you are short units to reach the 12 unit minimum for the term, if needed.

Alternatively, if you are done with all the required coursework and plan to graduate in a particular term to file your thesis, you may request to be on Filing Fee Status for one quarter. Filing fee status means you are not enrolled in units and will only be charged the filing fee ($201) instead of full tuition. To fill out a Filing Fee form, login to R’Web and navigate to the R’Grad icon. Note: if you are a GSR, TA or Associate In, you cannot go on filing fee and maintain your position. Contact the Graduate Program Coordinator for more information.

All students completing a thesis must nominate a thesis committee at the time they apply to advance to candidacy in R’Grad. Information about committee criteria can be found here.

After completing the thesis, follow the steps for filing and the corresponding deadlines. Note: only students earning an MA in School Psychology must complete a final defense.

• Educational Psychology and Special Education Thesis Guidelines
• Thesis Topic Approval - Educational Psychology and Special Education

Students completing the written exam can enroll in EDUC 291 (exam prep) with their faculty advisor for 1-12 units in the term they are studying and plan to sit for the written exam. To sign up for the written exam, email the Graduate Program Coordinator cc: your faculty advisor by the deadline outlined in the exam schedule (see link below). All students will have two chances to pass the written exam.

• Exam Schedule
• Written Exam Policy - PhD
• Written Exam Policy - MA

After a PhD student passes the written qualifying exam, they will work with their Faculty Advisor to complete a pre-proposal/prospectus. Once their faculty advisor gives permission, the student may proceed with scheduling their oral qualifying exam.

Note: Students may enroll in EDUC 291 for 12 units with their faculty advisor in the term(s) they are working on the pre-proposal. Note: EDUC 291 is a variable unit course (1-12 units). Students only need to add EDUC 291 if they are not enrolled in a total of 12 units for the purposes of financial aid or fellowship. 

Nominate your committee

Nominate your oral qualifying exam committee no later than two weeks before the exam date by filling out the Nomination for Oral Qualifying Exam Committee on R'Grad via R'Web. Check out the criteria for the committee here.

Review degree audit

Prior to taking the exam, students need to review their Degree Audit on R’Web to make sure all the required coursework is checked off. If there are any outstanding items, the student will either need to complete those classes or speak with their faculty advisor about any appropriate substitutions/waivers. If modifications are required, contact the Graduate Program Administrator for instructions.

Schedule exam date with committee

The student will coordinate a date for their oral exam with the committee members. It is recommended that students utilize a Doodle poll to collect faculty availability in two hour time blocks. The presentation will take approximately 20-30 minutes leaving time for the committee to ask questions, and for the student and chair to meet to discuss next steps/revisions.

After the exam

Initiate the Report of Oral Qualifying Exam on R'Grad within 48 hours of completing the exam. In order to advance to candidacy, students must nominate at least their dissertation chair on the results form.

Note: The oral exam is a closed examination and only the nominated committee members are allowed to be present, or other Senate Faculty.

After passing your oral qualifying exam and updating your pre-proposal to your final dissertation proposal, you will need to follow these steps:

1. Enroll in EDUC 299 for 12 units with your Faculty Advisor in the term(s) you are collecting data and writing your dissertation. In the final term you plan to finish your dissertation and complete the Final Defense, you may request to be on filing fee for one quarter, which replaces the cost of tuition with the filing fee (around $209). To fill out a Filing Fee form, login to R’Web and navigate to the R’Grad icon. Note: you cannot maintain a TA/GSR/Associate-In position while on filing fee since you will not be enrolled in units.

2. Complete the IRB application if human subjects are involved in your data collection for the dissertation. See the IRB website for more information.

3. Nominate your dissertation committee and send the members your final dissertation proposal draft. Once all committee members approve, have your dissertation chair confirm via email the dissertation proposal has been approved and submit your final proposal to the Graduate Program Administrator .

Once your chairperson has given permission to proceed with scheduling your final defense, you should complete the following:

1. In the final term you plan to finish your dissertation and complete the Final Defense, you may request to be on filing fee for one quarter, which replaces the cost of tuition with the filing fee ($209). To fill out a Filing Fee form, login to R’Web and navigate to the R’Grad icon. Note: you cannot maintain a TA/GSR/Associate-In position while on filing fee since you will not be enrolled in units.
2. Fill out a Graduation Application on R’Web no later than Monday of week 4 of the term you plan to complete your Final Defense and Dissertation. If the deadline has passed, contact the Graduate Program Administrator.
3. If your final defense will be held in-person, email the Graduate Program Administrator to check room availability in Sproul Hall. It is helpful if you provide a week you think you will be ready to take the exam. Once availability is given for the room(s) in Sproul, work with your dissertation committee to identify a 1-2 hour window; send confirmed date and time to the Graduate Program Administrator to reserve the room.
4. If you wish to advertise your final defense to the SOE community, send the Graduate Program Administrator a copy of your abstract and title two weeks prior to your scheduled final defense date.
5. Follow the steps for ProQuest submission, reporting the results of your final defense, and signature approval page outlined here.

Upon completing your degree requirements, read through the Graduation Procedures here.

The commencement ceremony is held once a year in June. Students are eligible to participate if they graduated Fall through Summer that academic year (ex: to participate in June 2023 ceremony, student must have graduated/ will graduate Fall 2022, Winter 2023, Spring 2023 or Summer 2023). Read more about commencement here.