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Graduate Students

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Current Graduate Students

Current students enrolled in SOE's M.A., M.Ed. (not tied to credential), and Ph.D program are encouraged to use the resources and forms outlined below. If you have any problems viewing or using the documents, please contact the Graduate Program Coordinator. The Graduate Division also offers resources for students including GradSuccess, Graduate Writing Center, and GradQuant, which you can access at the bottom of the page.

  • Orientation Handbook
  • Course Offerings
  • Advancing to Candidacy

    Depending on the degree program, students will advance to candidacy when they meet the following criteria: 

    Master of Arts (MA) degree 

    1. Complete all required coursework within degree program in consultation with their faculty advisor. Students should review their degree audit on R’Web. For any course substitutions, email the Graduate Program Coordinator cc: your faculty advisor to confirm approved substitutions (ex: EDUC 269E to substitute for EDUC 200). 

    1. Fill out the Application for Candidacy for Master’s Degree on R’Grad via R’Web by the posted deadline. Note: you only need to submit this form once. 

    Master of Education (MEd) degree 

    1. Complete all required coursework within degree program in consultation with their faculty advisor. Students should review their degree audit on R’Web. For any course substitutions, email the Graduate Program Coordinator cc: your faculty advisor to confirm approved substitutions (ex: PBPL 200 to substitute for Higher Ed elective). 

    1. Fill out the Application for Candidacy for Master’s Degree on R’Grad via R’Web by the posted deadline. Note: you only need to submit this form once. 

    Doctor of Philosophy (PhD) degree 

    1.  Complete all required coursework within degree program in consultation with their faculty advisor. Students should review their degree audit on R’Web. For any course substitutions, email the Graduate Program Coordinator cc: your faculty advisor to confirm approved substitutions (ex: PBPL 200 to substitute for Higher Ed elective). 

    1. Complete the written qualifying examination and pass all sections. 

    1. Complete and pass the oral qualifying examination.  

    Note: Once all steps are complete, the Graduate Division will notify you via email that you have advanced to candidacy and will be charged a $90 advancement fee. PhD students must be enrolled full time once they have advanced to candidacy. 

  • MEd Capstone Project

    Depending on your M.Ed. specialization, follow the instructions below:

    M.Ed. Applied Behavior Analysis: portfolios are worked on during Fall of your second year with your Faculty Advisor. You do not need to enroll in units to complete the portfolio, rather, complete the project while finishing your final graduate courses. If you do not finish the portfolio in the Fall term, request to go on filing fee for the Winter term.

    M.Ed. Diversity and Equity: analytical reports are worked on during Spring quarter while completing two other graduate courses. Students should meet with their Faculty Advisor to discuss their topic and fill out an enrollment form for EDUC 297: Directed Research. Once you have the form filled out, email a copy to the Graduate Program Coordinator so they can enroll you accordingly.

    M.Ed. Higher Education Administration and Policy: analytical reports should be started the first quarter after completing all 36 units for the program. Students should identify a topic in consultation with their Faculty Advisor. The report should be finalized in one quarter, which means students may request to be on filing fee status.

    M.Ed. Special Education with credential: case studies should be finalized in Fall of your second year with your Faculty Advisor. You do not need to enroll in units to complete the case study, rather, complete the case study while finishing your final two graduate courses in special education. If you do not finish the case study in the Fall term, request to go on filing fee for the Winter term.

    Once the final project is complete, you must fill out and have your Faculty Advisor sign a completion form  (see below). A final copy of the project and completion form should be emailed to the Graduate Program Coordinator two days prior to the final graduation deadline.

  • Thesis

    MA students completing a thesis (plan I) should meet with their Faculty Advisor as soon as possible to discuss their topic and timeline to complete the paper. If all required coursework is complete, you may enroll in EDUC 299 for 12 units with your Faculty Advisor in the term(s) you are working on your thesis. Note: EDUC 299 is a variable unit course (1-12 units). You only need to add EDUC 299 if you are not enrolled in a total of 12 units for the purposes of financial aid or fellowship. If you are taking other courses while working on your thesis, then you do not have to add EDUC 299 unless you are short units to reach the 12 unit minimum for the term, if needed.

    Alternatively, if you are done with all the required coursework and plan to graduate in a particular term to file your thesis, you may request to be on Filing Fee Status for one quarter. Filing fee status means you are not enrolled in units and will only be charged the filing fee ($188) instead of full tuition. To fill out a Filing Fee form, login to R’Web and navigate to the R’Grad icon. Note: if you are a GSR, TA or Associate In, you cannot go on filing fee and maintain your position. Contact the Graduate Program Coordinator for more information.

    All students completing a thesis must nominate a thesis committee at the time they apply to advance to candidacy in R’Grad. Information about committee criteria can be found here.

    After completing the thesis, follow the steps for filing and the corresponding deadlines. Note: only students earning an MA in School Psychology must complete a final defense.

  • Written Qualifying/Comprehensive Exam

    Students completing the written exam can enroll in EDUC 291 (exam prep) with their faculty advisor for 1-12 units in the term they are studying and plan to sit for the written exam. To sign up for the written exam, email the Graduate Program Coordinator cc: your faculty advisor by the deadline outlined in the exam schedule (see link below). All students will have two chances to pass the written exam.

  • Oral Exam

    After a PhD student passes the written qualifying exam, they will work with their Faculty Advisor to complete a pre-proposal/prospectus. Once their faculty advisor gives permission, the student may proceed with scheduling their oral qualifying exam.

    Note: Students may enroll in EDUC 291 for 12 units with their faculty advisor in the term(s) they are working on the pre-proposal. Note: EDUC 291 is a variable unit course (1-12 units). Students only need to add EDUC 291 if they are not enrolled in a total of 12 units for the purposes of financial aid or fellowship. 

    Nominate your committee

    Nominate your oral qualifying exam committee no later than two weeks before the exam date by filling out the Nomination for Oral Qualifying Exam Committee on R'Grad via R'Web. Check out the criteria for the committee here.

    Review degree audit

    Prior to taking the exam, students need to review their Degree Audit on R’Web to make sure all the required coursework is checked off. If there are any outstanding items, the student will either need to complete those classes or speak with their faculty advisor about any appropriate substitutions/waivers. If modifications are required, contact the Graduate Program Coordinator for instructions.

    Schedule exam date with committee

    The student will coordinate a date for their oral exam with the committee members. It is recommended that students utilize a Doodle poll to collect faculty availability in two hour time blocks. The presentation will take approximately 20-30 minutes leaving time for the committee to ask questions, and for the student and chair to meet to discuss next steps/revisions.

    After the exam

    Initiate the DocuSign form: Report of Oral Qualifying Exam & Nomination of Dissertation Committee. Double check all email addresses are spelled correctly as the form will go to each member in the order listed. If an email address is spelled incorrectly, the form will get stuck and cannot move forward. It is important to follow up with the committee members to ensure everyone electronically signs.

    In order to advance to candidacy, students must nominate at least their dissertation chair on the results form.

    Note: The oral exam is a closed examination and only the nominated committee members are allowed to be present, or other Senate Faculty.

  • Dissertation Proposal
  • Final Defense - Dissertation
  • Graduation & Commencement

Department Forms

Below are additional forms related to enrollment, faculty advisor change requests and grants.

Professional Development Series


SOE’s Professional Development Series is designed to provide support and tools to help SOE students prepare and succeed in their chosen career. A mix of faculty, post-docs, administrators, and professionals are invited to lead these panel discussions and learning sessions throughout the year. Learn about the most recent events below.

 

  • Alumni Panel - May 2021

    Hear PhD alum share their experiences and strategies for advancing and completing a dissertation project, and offer pro tips for graduate students to better position themselves for competitive post grad opportunities.

    Alumni Panel:

    • Yasamin Bolourian
    • Suneal Kolluri
    • Guillermo Ortega
    • Sasha Zeedyk

    View the event here.

  • Grant Writing 101 - September 2021

    This session covers the basics of doctoral grant writing including how to search and apply for grants, application best practices, and examples of grants specific to education students.

    View the event here

Meet Your Advisors

Have questions about your program status, degree progress or other administrative items? Contact the Graduate Program Coordinator for assistance. Need guidance on an unresolved academic related item or issue? Contact the Graduate Advisor.

Graduate Program Coordinator

Heather Killeen

Graduate Program Coordinator

UCR GSOE Professor Eddie Comeaux

Eddie Comeaux

Graduate Advisor

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