Teaching Assistant Information and Resources

• Upon Hire - Complete Human Resources (HR) Tasks
  1. 1. 1. 1. 1. Complete the hiring paperwork with the Academic HR Analyst.  
              2. Set up your direct deposit via UC Path.  More information at https://accounting.ucr.edu/payroll-coordination/why-use-direct-deposit 
              3. Attend the SOE TA orientation if you are a first time TA with SOE.
              4. Check-out keys for TA office space and the copy room. You will have the keys checked out to you at the SOE TA orientation or by appointment if you have attended a SOE TA orientation in the past. 
              5. Ask the front desk assistant in 1207 Sproul Hall to provide you with a copy code for your teaching assignment (if you do not have one from previous SOE teaching assignment).
• Attend Teaching Assistant Development Program (TADP)
  1. 1. 1. 1. 1. Sign up to attend the Teaching Assistant Development Program (TADP) at http://tadp.ucr.edu if you are a first time TA at UCR.
              2. What is TADP? The Teaching Assistant Development Program (TADP) provides training, support, and pedagogical development for graduate students employed as Teaching Assistants (TAs) at the University of California, Riverside.
              3. Website: http://tadp.ucr.edu/
              4. Why: Attend the TADP orientation hosted by GradSuccess via the Graduate Division prior to your first TA appointment.  It is typically hosted every Fall term for students interested in becoming a Teaching Assistant (TA) or will have a TA appointment soon.  GradSuccess hosts the orientation in other academic terms, so please check their website for more information. 
• Complete Description of Duties Form
  1. 1. 1. 1. 1. Complete the description of duties form with the lead instructor of the class.  
              2. What is the description of duties form?  The form provides a place for you and the lead instructor to document expectations for the work you will be completing for the duration of your TA assignment. 
              3. A SOE staff member with provide you and the lead instructor with the form to complete along with the deadlines.
              4. Sample Form: 
                 
• Expectation of working hours based on appointment percentage

  During the academic year (Fall, Winter, and Spring), you can expect to work based on your appointment percentage:

  • 25% appointment: 110 hours per quarter maximum
    • 1 section
  • 37.5% appointment: 165 hours per quarter maximum
    • 2 sections of the same course
  • 50% appointment: 220 hours per quarter maximum
    • 3 sections of the same course

  Please note that all appointments include working through the end of finals week.

  For more information regarding the current union contract for teaching assistants, please visit https://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/contract.html. 

  Exception to TA appointment percentage and number of sections include: EDUC 214B and 214C.     

• Office Space (Sproul 2205) Guidelines

  The space is only to be utilized when conducting TA related duties as follows:

  1. 1. 1. 1. Office hours to meet with students
           2. Administrative and preparatory work (Grading assignments, correspondence, and completing readings).

  Remember this is a shared space.  Please pick up after yourself. 

  If you have any issues with the space, please contact the Enrollment Manager.

• Purchasing Guidance for Academic Student Employee Remote Teaching Request

  The School of Education and School of Public Policy will provide items deemed reasonable for Academic Student Employees (ASEs) to conduct remote teaching. Please reference the attached notice to ASEs from UCR’s Employee and Labor Relations Department dated December 15, 2020.

  Employees at UCR, represented and non-represented, are subject to departmental, UCR, and UCOP approvals for any items requested for reimbursement prior to purchase. The approved purchase would be a loan to the student, with a requirement that it be returned after the student is no longer employed for the term.

  If you need an item to conduct your remote teaching, please reach out to the Enrollment Manager and/or Graduate Programs Coordinator and they can provide you with the policy information and nest steps. 

• Tips for conducting your discussion and/or lab section(s)

   

  1. Work with the instructor to include expectations in the class syllabus. Consider creating your own syllabus for your section(s) that repeats the expectations for the course. 
  2. Discuss with lead instructor transparency of grading for the course and how you are going to address this for each assignment.  
  3. Let students know how quickly they can expect you to respond to email during the week and weekend.
  4. Define your role for the student.  You are a liaison between the lead instructor and the student.  You are a representative for what the instructor wants to the students to learn.  You are also a voice for the students to the instructor when concerns arise.     
  5. Consider having flexible office hours. You are required to have set office hours each week, but it is up to you to be available by appointment as well.
  6. If participation in discussion section is part of the student’s final grade in the course, be mindful of differences in learning styles.  Consider having multiple opportunities for participation in your section, such as using Clickers, writing prompt, and open discussion.
  7. Check-in with your lead instructor on how they want you to run the section.  You will have a range, some instructors will provide presentation materials, while others will leave it open-ended.
  8. Encourage students to use the Writing Center at UCR or their home campus if taking the course via cross campus enrollment.  
  9. Provide a list of campus resources such as computer lab, Google docs, MS Word, APA citation workshops, and writing center options. 
• Considerations for Online Courses

  When filling out the description of duties, consider the amount of time you will be corresponding with students about grading and other questions via email.  You could find yourself spending more time in an online class discussing the grading of assignments versus an in-person class. 

  Your students may need technology training and assistance, such as with Zoom, Canvas, Yuja, Poll Anywhere.

  Emphasize to students that the deadlines for assignments and course activities are firm.  They must follow the set schedule.  

  Define asynchronous and synchronous for students.  

   

  Asynchronous is when the course is online and there is no set time for interaction, besides a posted office hour.  The course may still have specific deadlines every week for reviewing content and posting on a message board and responding to other students on the message board. 

  Synchronous is when the course is online and there is a set meeting for interaction during the lecture and/or discussion section besides the posted office hour.  Example: The lecture content is posted for students to complete on their own each week, but the discussion section has a set synchronous meeting time each week.  

  Because all interactions will be digital, consider ways to make yourself seem “real.”  You can consider sending students an introductory email and add a photo of yourself to your signature block.  

  If it is a UCR student taking your class, you can choose to meet with the student in-person in the TA office space (Sproul 2205).  

  Please be aware that some online courses are open for cross-campus enrollment and a student from another UC campus may sign up to take the course.  

• Instructor Resource: Teaching at UCR Website

  The UCR XCITE Team has developed a robust inventory of resources and tools to aid you in teaching.  The resource website is Keep Teaching at https://teaching.ucr.edu/.  The site has upcoming webinars to help you prepare for teaching, as well as past recorded webinars for review, links to the tools, and you can set up a one-on-one meeting with someone from their team for additional help. 

• Student Resource: Keep Learning Website

  THE UCR XCITE Team has developed a robust inventory of resources and tools for you as a student and a place to refer the students into your section(s).  Website: http://keeplearning.ucr.edu  

• UCR Health, Well-Being, and Safety

  Health, Well-being & Safety (HWS) is a newly created division (as of September 2022) made up of nine departments that are dedicated to listening, supporting, and providing UC Riverside students with helpful resources and services for your overall safety and well-being.  This is a resource for you and for you to share with students in the courses you teach as see fit. The website is https://studentwellness.ucr.edu/.   

Ordering Reading and Multimedia Materials for Your Course

• Key Items to Consider
  • Instructors are responsible for ordering textbooks and materials for their classes.
  • Textbooks are ordered via the bookstore online (see further instructions below).
  • University Readers are compiled by the faculty member and can be ordered from the campus Printing and Reprographics department or Vision Copy & Print. Instructions below.
  • You can communicate to your students via eLearn how they can acquire their textbooks.
  • Students have the option to purchase textbook(s) from the campus bookstore or online sources.  We recommend submitting the textbook adoption information (or lack thereof a textbook adoption) to the Campus Bookstore because of the Higher Education Opportunity (HEOA) passed in 2008. 
  • Expected enrollment information for a course can be located via the online public schedule of classes at http://classes.ucr.edu. Once you find your course on the site, click on the course name to view the detailed information, and the “max enrollment” number is your expected enrollment.
  • Textbook publishers will check the bookstore website to confirm textbook adoption for desk copies.
  • The bookstore prefers to have the textbook order by the 7th week of the prior quarter because of the Higher Education Opportunity Act (HEOA) passed in 2008. You are advised to place your textbook order as soon as possible if that date is not met. SOE suggests no later than 3 weeks prior to the start of the quarter.  Please see #7 in the list below regarding the details of the HEOA UCR must follow regarding textbooks.
  • If you have any questions about the book and multimedia ordering process, please contact the Enrollment Manager.
  • The department can provide a copy of the required textbook(s) for the class for the teaching assistant(s) assigned to a discussion or lab section for a course if they are not available via desk copy from the publisher.  The department tries to seek out a desk copy via digital or hard copy for the instructor and teaching assistant(s) before making the purchase.  This may require that the instructor or teaching assistant puts in a request to the publisher via their website for the desk copy. 
  • The department will consider purchasing a required text for a course for an instructor if they have exhausted the desk copy process (detailed below) with the publisher.
  • The department will consider on a case-by-case basis to purchase a text for library reserve
• UCR Barnes and Noble Bookstore aka Campus Bookstore

  To place your textbook adoption order:

  1. 1. 1. 1. If you have access to UCR systems with a NET ID:
              • Go to the Adoptions and Insights Portal at https://aip.bncollege.com/app/courselist/; At the Adoptions and Insights Portal you will be able to place the textbook order.  If you are having any issues, there a an “Adoptions Support” page.  You can also contact them for help via email at sm8106@bncollege.com or phone 951-827-4551.
           2. If you do not have access to UCR systems:
              • Contact the Bookstore Manager for help with Adoption at:
                • Email: sm8106@bncollege.com
                • Phone: 951-827-4551
• Desk Copy

  The desk copy is typically a free textbook/material complimentary service to the instructor.   If you are a teaching assistant (TA) or a reader, please work with the lead instructor of the course to obtain a copy of the text. 

  To obtain a desk copy:

  1. 1. 1. Identify the publisher.
        2. Visit the publisher’s website.
        3. Review the publisher’s website for appropriate desk copy request procedure. Some publishers have a designated sales representative, online request form, or you must email customer service to find out the information. Publishers will mail or email materials typically after obtaining textbook adoption confirmation from the campus bookstore. If requested, some publishers may provide extra desk copies for teaching assistants/readers.  Desk copies can be hard copy or digital.
        4. You may need to fill out an online form, send an email, and/or call the textbook publisher to receive a desk copy.   
        5. Notes:
           1. 1. Pearson is a top publisher and there article on how to request a desk copy is at https://support.pearson.com/getsupport/s/article/Desk-Copy and how to find your Representative is at https://www.pearson.com/us/contact-us/find-your-rep.html.
              2. If the publisher does not offer a desk copy then contact the Enrollment Manager to find out if a book copy may be purchased. 
              3. If the publisher needs to verify your teaching status, please have them contact Enrollment Manager via email.  You can also try to direct them to SOE Faculty webpage at https://education.ucr.edu/faculty-instructors-researchers to confirm your teaching status.  We aim to have that site updated before each quarter starts. 
• University Reader

  The University Reader is typically a packet of readings assembled by the instructor in lieu of or in supplement to a textbook for a course.

  1. 1. 1. 1. Option 1: UCR Printing and Reprographics (P&R).  P&R is an on campus department that provides services to assemble a University Reader for your course in consultation with the instructor. It typically takes about two weeks to have a University Reader available for purchase in the bookstore after the materials are submitted to them.  The general process is the instructor brings in the materials to their office, the materials are sent out for copy write review (typically takes 4-6 days for copy write review), they work with the bookstore to get a purchase barcode, print them up, and get them over into the bookstore.     
              1. Phone: 951-827-2443
              2. Email: printingrequest@ucr.edu
              3. Website: https://printing.ucr.edu/digital-print-services

  Or http://printing.ucr.edu 

  1. 1. 1. 2. Option 2: Vision Copy & Print – Off campus vendor.  Budget friendly and down the street on University Ave. Please contact them directly for the instructions and form(s) to place your order.
              1. Address: 1450 University Ave, Ste F, Riverside, CA 92507
              2. Phone: 951-686‐2679

   

• Library Reserves

  The library offers two reserve services for books. 

  1. 1. 1. Regular Reserve - Instructors may place hardcopy materials at the Rivera library (or Orbach library if needed) for students to check out.
           1. 1. Search the library catalog to learn if requested edition is available through the library collection at http://library.ucr.edu.  If yes, submit a material reserve request to hold material for desired quarter at http://library.ucr.edu/instructional-support/put-materials-on-course-reserves
              2. If not, you have the option to place a personal copy on library reserve.  Complete the reserve form online and indicate that a personal copy will be supplied.
              3. If no personal copy is available, and the book is required for the course, you can still submit a reserve request online and the library may order a copy of the book to be placed on reserve.  The library will usually follow up via email with you to confirm the book, especially if they need to purchase it; please check your email for updates from the library. 
        2. E-Reserves – Electronic reserves is when materials are made accessible from any computer. Students need a course password to retrieve materials electronically. The course password will be set by you when you complete the e-reserves request.
           1. 1. E-Reserve can be completed at http://library.ucr.edu/instructional-support/put-materials-on-course-reserves. 
              2. Click the ‘Course Reserves Application.’
              3. Fill out the form, but make sure to select “electronic reserves” under material type.
              4. Notes about e‐reserves:
              5. Review the guidelines about electronic reserves at: http://library.ucr.edu/instructional-support/put-materials-on-course-reserves
              6. Important to Note: Due to Copyright, no more than half of the book may be posted at once. Indicate under “notes” if new chapters are to replace specific previous readings.
              7. E‐Reserve Contact: The general contact information is libresv@ucr.edu or (951) 827-3235.
• Scanning Services in the Dean’s Office
  1. 1. 1. What: The Student Assistants in the Dean’s Office can scan journal articles and book chapters for you.  They can scan and email them to you, and then you can upload them to the eLearn portal for your class. 
        2. How: The Student Assistant(s) at the front desk in the Dean’s Suite for the form to submit your request for scanning.  Please go to the Dean's Suite along with your materials for scanning during our business hours to request assistance.  Please allow at least two-weeks for a scanning project to be completed.  Please allow more time for larger projects. 
        3. Important to Note: As a general word of caution, you do not want to have more than half of a book uploaded to eLearn because of copy write issues.
• Multimedia Library Collections and Services for Your Course

  If you want to use multimedia for your class, materials may be checked out by UC faculty, staff and students.  All others may check out materials for use inside the Rivera Library, provided a valid UCR Libraries' card is presented. The Multimedia Library collection is part of the Rivera Library collection. More information at: https://library.ucr.edu/libraries/tomas-rivera-library/collections  

• Higher Education Opportunity Act (HEOA)

  Information about the Higher Education Opportunity Act (HEOA) passed in 2008 and the requirements that UC Riverside must adhere to:

   

  • Textbook information must be posted on-line at the same time as the Schedule of Classes.
  • Instructors and/or departments “must” notify the bookstore of all textbooks being used for all classes. Upon request, we will share this information with other bookstores.
  • If any class materials are bundled, we must also offer the components individually. Please include component ISBNs.

   

   

  Sending your adoption requests early is important for the following reasons:

   

  • Early adoptions allow time to detect and correct problems with textbook orders, such as old editions, out of print, out of stock, etc.
  • Early adoptions allow for the purchase of more textbooks at buyback. The availability of used textbooks helps to lower the cost of education for our students.
  • Early orders result in textbooks being available for the start of classes.

   

  Also, please keep in mind:

  • All textbooks will be shipped by ground transportation.
  • If textbooks are requested for a class and later cancelled, the requesting department will be billed for the inbound and outbound freight for the textbooks.
  • Beginning the 3rd week of class, all unsold textbooks will be returned to the publishers. Please advise your students to purchase their textbooks prior to the 3rd week.

  More information about the HEOA can be found at https://www2.ed.gov/policy/highered/leg/hea08/index.html.

Information for Navigating SOE and Your Classroom

• Instructor Resource: Teaching Website

  The UCR XCITE Team has developed a robust inventory of resources and tools to aid you in teaching.  The resource website is Teaching @ UCR at https://teaching.ucr.edu/.  The site has upcoming webinars to help you prepare for teaching, as well as past recorded webinars for review, links to the tools, and you can set up a one-on-one meeting with someone from their team for additional help.    

• Student Resource: Keep Learning Website

  THE UCR XCITE Team has developed a robust inventory of resources and tools for you as a student and a place to refer the students into your section(s). Website: http://keeplearning.ucr.edu    

• UCR Health, Well-Being, and Safety

  Health, Well-being & Safety (HWS) is a newly created division made up of nine departments that are dedicated to listening, supporting, and providing UC Riverside students with helpful resources and services for your overall safety and well-being.  This is a resource to share with students as you see fit. The website is https://studentwellness.ucr.edu/.   

• Classroom Technology in a General Assignment Classroom
  1. 1. 1. What kind of technology is in my classroom?  Most of the classrooms assigned for our classes are “Smart Classrooms” and have technology to support different types of pedagogy and engagement.  Please visit https://ontherise.ucr.edu/ to learn about the technology initiative and an overview of the options available to you. Most of these rooms support dual-mode instruction.  Please also visit http://classrooms.ucr.edu - the website has information on each specific classroom, to view the equipment, room location on campus, and instructions for use.  In most classrooms, there is a telephone that connects directly to Media Services and can be called when an instructor needs assistance with media equipment.  The website https://ontherise.ucr.edu/ also has information about what to do if you need training on how to use the technology in the room in advance of instruction starting.  If your classroom is not listed on the website and information is not listed on the next page about SOE Supported Classrooms, contact the Enrollment Manager to see if the room has the equipment you need. 
        2. How do I access the technology in my classroom?  The cabinet is unlocked during the regularly scheduled class time.  If the media cabinet is locked during your regularly scheduled class, then call Multimedia Services as 951-827-3045. 
        3. What if my room does not have the technology I need?  If the room you are using does not have the equipment you need, the Enrollment Manager can request that Media Resources deliver special equipment to your class.  Media Resources requires at least three days advance notice.
• Classroom Technology in a SOE Supported Classroom

  What are the SOE IT Support Meeting and Classrooms? 

  • Sproul 1215 (Schools First Credit Union Conference Room)
  • Sproul 1224
  • Sproul 1339
  • Sproul 1343
  • Sproul 1357
  • Sproul 1359 
  • Sproul 2213

  Please note, in these rooms, support is only provided during business hours of Monday through Friday from 8 am to 5 pm.  If you need assistance in one of these classrooms during business hours, then you would seek out support from SOE Information Technology:

  • If you have a computer issue or a technology service request in or for one of these rooms, please submit a work order by sending an email with your request or details of your issue to SOEit@ucr.edu.
  • If you know in advance that you will need assistance, please plan to submit a work order at least three (3) days in advance.   
  • IT staff can provide an overview of how to use the technology in the classroom. Please submit a work order via email SOEit@ucr.edu to request the overview.  The email should include: who, what, where, and when of the request     
  • If a technology emergency arises, please call (951) 827-4407 for SOE IT support.

   

  Meeting and Classroom Chart:

  Room Number	Type	Capacity	Furniture	Equipment	Door Access	Notes
  First Floor
  1215	conference room	48	12 Tables with Wheels            47 Chairs with Wheels               1 Desktop Table                            1 Teacher's Seat                            1 Cabinet with 2 doors	Instructor Workstation Projector; upgraded to "RISE" room	Key Card Access; Front Desk has key to room
  1224	seminar room	22	7 Tables with Wheels                 4 Tables w/o Wheels                 1 Desktop Table                         22 Chairs	Instructor Workstation                                 12 Student Workstations         Printer                 SmartBoard                        80" Monitor  with Projector	Key Card Access;  Front Desk has key to room	The room has a small whiteboard.
  1339	staff & faculty lounge/breakroom; copy room	22	1 sofa, 2 chairs, 2 tables with chairs	Computer for Instructor Use;  Copy Machine; Scantron Machine	Key Card Access; Key 13-06; Front Desk has key to room
  1343	computer lab	28	25 Tables w/o Wheels            20 Chairs with Wheels             7 Chairs w/o Wheels                  1 Stool	Instructor Workstation  20 Student Workstations Printer;  Projector	Key Card Access; Front Desk has key to room	The room has a whiteboard.
  1357	classroom	29	14 Tables with Wheels             1 Desktop Table                          28 Chairs with Wheels               1 Chair w/o Wheels	Instructor Workstation SmartBoard	Key Code: <code>	The room has small whiteboards.
  1359	conference room	9	1 Table with Wheels                 9 Chairs with Wheels                     1 Storage Drawer	N/A	Key 13-06	The room has a whiteboard.
  Second Floor
  2213	classroom	38	7 Tables w/o Wheels                 2 Desktop Tables w/o wheels 2 Chairs with Wheels                  28 Chairs w/o Wheels	Instructor Workstation             SmartBoard	Key 13-06	The room has a whiteboard.

   

• General Use Guidelines for SOE Supported Classroom
  1. 1. 1. Prep Time - Please let the Academic Program Analyst know if you need additional preparation time to set up your materials or other items for class beyond the standard 10 minutes.  This will require additional calendar coordination and can help prevent other activities from being scheduled prior to the start of your class.
        2. Classroom Reset - Please leave the classroom and equipment in the same or better condition than you found it in. 
        3. Smartboard - Please be mindful of the writing instruments you use on a Smartboard.  Please only use the Smartboard designated writing instruments.  If you are unsure of what this may mean, please feel free to reach out to Robert and/or his staff for clarification.
        4. Trash - We ask that you work with your students to remove all trash that was brought into the classroom (especially any/all food items).  Our SOE classrooms do not receive daily trash service; therefore, please deposit the trash into the bins in the hallway after class as those are emptied each evening.
• How many seats does the classroom I am teaching in have?
  1. 1. 1. Room Capacity/Class Size – The room capacity for most classrooms on campus can be found at http://classrooms.ucr.edu. 
        2. Classroom Seating – If you think your room is short the number of seats it is supposed to have, please email the Enrollment Manager to discuss what can be done to have more chairs put into the room.  Unfortunately, sometimes, there are not enough seats for students trying to add the class during the first two weeks of a quarter and those students may have to continue standing or sitting on the floor. 
• Who is enrolled in the class I am teaching?
  1. You can find the enrollment list in Banner Self-Service or in eLearn.
     1. Banner Self-Service portal: Online portal where you can bring up the list of students enrolled in your course.  The portal is often more up to date than the roster in ilearn.  The portal is available via R’Space (http://rspace.ucr.edu) or R’Web (http://rweb.ucr.edu).  The information on accessing the service and what is available can be found at https://ucrbanner.ucr.edu/sites/g/files/rcwecm1006/files/2018-06/faculty_self-service.pdf or
        1. 1. 1. Go to https://ucrbanner.ucr.edu/training-documents-banner-9
              2. Find “+Faculty” and click the “+” sign by the word Faculty to expand the menu
              3. Click on the ‘Faculty Self-Service’ link for the up-to-date training document on Banner Self-Service.

   

  1. 2. eLearn: You can also find out who is enrolled in your course via eLearn.  The eLearn data is supposed to run in real time, however there can be a lag on occasion.
        1. If you wish to add users to your eLearn portal, please see the information at https://ucrsupport.service-now.com/ucr_portal/?id=kb_article&sys_id=d9691b221bcd5190453e7592cd4bcbdb
• Does the class I am teaching have a waiting list and how does it work?
  1. 1. Waiting List Information - Waiting lists are created through the course scheduling process.   
        1. Overview: Students are allowed to add and drop courses on their own during Weeks 1 and 2 of the quarter.  Detailed information about waitlists can be found on the Registrar’s website at https://registrar.ucr.edu/registering/waitlist.  Students can also adjust their schedules through Week 2 by following the information at  https://registrar.ucr.edu/registering/enrollment-adjustments.
           1. The waitlist system regulates itself.
           2. When a student adds themselves to the waitlist, it ranks them in the order they added themselves.
           3. What the student is told via the Registrar’s website re website re ‘How do I enroll in a class I wait-listed for and got into?’

  If space becomes available in a class and you are on its waitlist, you will receive an email sent to your R’Mail account stating there is a seat currently reserved for you.  You will have 24 hours to respond from the time the email was generated by following the instructions here (http://students673.ucr.edu/docsserver/registrar/how-to-enroll-after-receiving-a-waitlist-notification-in-rweb.pdf). Make sure to check your R'Mail!

   

  1. 1. 1. 4. What the student is told via the Registrar’s website re ‘What should I do if I missed my 24-hour deadline?’

  A student’s deadline to enroll is listed in the email sent to their R’Mail account and is also visible in R’Web. If you missed the 24 hour deadline to enroll off the waitlist and still want to enroll in the class, you must log into R’Web and add yourself to the waitlist for the course again. The seat has automatically been offered to the next student on the waitlist after your deadline passes,

   

  1. 1. 1. 5. For you as the Instructor:
              1. 1. After the waitlist period closes at the end of Week 2, if there is a seat in the course, we will consult with you in terms of who should get the seat if there are multiple students still trying to add the course through the Enrollment Adjustment Form (EAF) process.
                 2. After the waitlist period is over, if there are still additional students who want to add the class and there is space in both the lecture and a discussion section(s), we will consult with you in regard to who can add the class.  If a student does want to add the class, you can encourage them to reach out to you and the TA to consult on keeping up on assignments and they should keep attending classes while trying to add them.  As far as students who do not attend, you do want to keep track of that as well related to the attendance policy. 
• Students taking courses through Concurrent Enrollment (Extension)

  What is Concurrent Enrollment through University Extension? 

  Concurrent Enrollment allows unmatriculated students (students who have not been admitted to degree or credential programs at UCR) to take courses listed in the catalog.  If space allows, after UCR students have been enrolled, non-UCR students can also take these courses with instructor approval.  Often these students enroll through University Extension and email you about permission to enroll.  The grade appears on a UNEX transcript.  More information about Concurrent Enrollment is available at https://www.extension.ucr.edu/resources/resource/Concurrent_Enrollment. 

   

  What if a student contacts me to take the course via Concurrent Enrollment?

  Guidelines on adding a student: 

  Undergraduate Students: If you are teaching an undergraduate course, please do not sign any concurrent enrollment forms. You can give permission for the student to be added to the canvas portal.   Enrollment in the canvas portal does not guarantee an enrolled spot into the course.  

  Enrollment is not guaranteed because students wishing to add the course via Concurrent Enrollment (typically) must wait until Week 3 of the quarter to see if space is available in the course.  UCR Matriculated students receive priority for the space. 

  The University Extension has a process with concurrent enrollment utilizing Docusign facilitated via their Registrar’s office.  The Enrollment Manager receives the document electronically.  We may hold the document for signing until the third week of the term.  The Enrollment Manager will check with you to see if we can allow the student to enroll. 

   

  Graduate Students: If you are teaching a graduate level course, the Enrollment Manager and/or Graduate Program Coordinator will consult with you regarding concurrent enrollment in your course. 

  Please check with the Enrollment Manager if you have any questions about authorizing enrollment of a concurrent enrollee into your course.

  After the student has permission to enroll:

  Canvas:  The University Extension has a process to add students to the Canvas portal for the course to help them gain access to content in a timely manner.  The instructor is not required to add the student to the portal. 

  Grading:  Concurrent Enrollment students should show up on your regular grade list at the end of the term in igrade, but may be under a separate tab.  Please look for the separate tab. 

   

• Photo Roster
  1. 1. 1. What: The UCR Photo Roster System is a "visual roster" that provides faculty and instructors digital images of students who are enrolled in their courses. Functioning as a visual resource, the Photo Roster helps teaching faculty place the visage of a real person to a name in the classroom. In the process, the Photo Roster creates a classroom community that fosters recognition within an academically closed and trusted socializing environment. Recognition promotes familiarization and helps students and instructors work towards the common goal of learning a subject.
        2. Limitation: If you are classified as an “associate-in,” you may not have access to the photo roster system.
        3. More information: https://ucrsupport.service-now.com/ucr_portal/?id=kb_article&sys_id=ac68db2e1b8d5190453e7592cd4bcb3a
• Make-up Exams

  If a student misses an exam and has to make it up at a different time than the class meets, you can request to reserve a room for the exam.  Please complete the room request form to request to reserve a room.

• Final Exams

   

  Instructors are expected to give final exams during Finals Week and not during the last week of class, because students are entitled to 10 weeks of instruction (or 5 weeks during the summer term).  A final exam is not required if you have ample means of evaluating student learning by other methods (e.g. take-home exams are permitted).

   

  1. Schedule – Students are provided the link of https://registrar.ucr.edu/registering/plan-for-final-exams to plan for their final exam day and time. 
  2. What room is my final in?  At about midway through the quarter, please visit https://registrar.ucr.edu/calendar/final-exam-live to use the ‘live search’ feature to find the day, time, and location of your final exam. 
     • Notes: Rooms for final exams are not assigned until midway through the quarter.  Your final exam is not always likely to be held in the same room that your class meets.
     • What if I want to hold my final at a different time?  You must adhere to the assigned date/time, because your classroom is likely to be unavailable at other times during finals week. 
• Student Readers
  1. 1. 1. What is a student reader?  Student readers are hired to help the instructor of record for a course for grading and recording grades on an hourly basis.  Readers can also proctor examinations. 
        2. How do I get a student reader for my class? If you have a lecturer or an associate-in appointment, readers are assigned for courses that have an enrollment of 65+ students and do not have a teaching assistant.  If you are a tenure track faculty member, readers are assigned for courses that have an enrollment of 50+ students and do not have a teaching assistant.  Notify the Associate Dean of Academic Personnel and the Academic Support Analyst if you need a reader.  We can help you find a student who can work as a reader.  It is preferred that readers who will be grading papers or exams should be students who have already taken the course and have received at least an A-. 
        3. How many hours can a reader work?  The maximum number of hours a reader should work in any given quarter should be equal to 1 hour per student enrolled.  In other words, it would be as follows:  if there are 87 students enrolled, the reader should not work more than 87 hours/quarter.
        4. What can a student reader NOT do?  Readers do not have office hours and should not be asked to meet with students or teach courses.  Readers do not have to attend class meetings.  If you want your reader to attend class, the hours spent in class count toward the total number of hours the reader can work during the quarter. Source: Graduate Employment Manual https://graduate.ucr.edu/document/employment-manual
• Teaching Assistants (TA)
  1. 1. 1. What is a teaching assistant and what can they typically do?
           1. The teaching assistant serves as an apprentice under the active tutelage and supervision of the primary instructor of record.
           2. TAs hold discussion sections or labs under the active direction and supervision of the primary instructor of record to whom final responsibility for the course's entire instruction, including the performance of his or her teaching assistant(s), has been assigned.
           3. The teaching assistant is not responsible for the instructional content of a course and selection of student assignments.  They are not responsible for planning of examinations, or for determining the term grade for students.  They are also not responsible for instructing the entire enrollment of a course or providing the entire instruction of a group of students enrolled in a course.
           4. Source: Graduate Employment Manual at https://graduate.ucr.edu/document/employment-manual
           5. The TA and Instructor sign an agreement form known as the Description of Duties (DoD) at the beginning of the term regarding duties for the TA.

   

  1. 1. 2. How do I get a teaching assistant for my class?
           1. Overview: The first part is how the class must be set up to allow for a teaching assistant.  It typically depends on two items for a class.  The course “activities” and enrollment (both planned and actual enrollment). Examples of course activities are lecture, seminar, discussion, term paper, practicum, etc.  These are determined when the course is originally set up.  To be eligible to have a TA for the course, the course would need to be set up with the activity of either a discussion (disc) or laboratory (lab).
• Instructor/Faculty evaluations - SOE Instructor/NSF evaluation

  All instructors hired on a quarter-by-quarter basis are called Non-Senate Faculty (NSF). NSF’s are covered by the Non-Senate Instructional Unit Memorandum of Understanding (MOU).  In accordance with the MOU, re-appointment of temporary instructors is based on an assessment of “demonstrated competence in the field, ability in teaching, academic responsibility, and other assigned duties.”  Instructors are appointed for a specific course or courses during an academic year.  When an instructor has taught previously for SOE and wishes to teach again, “re-appointment” is not guaranteed, but is based on a need for instructors with particular expertise, previous student evaluations, and an observation/evaluation conducted by a SOE faculty member or designee.  All NSF instructors are observed once each year.  As an instructor, you will be notified at least two weeks before the visit (usually at the beginning of the quarter) that a faculty member or supervisor will be coming to visit your class.  You will receive a written evaluation form and have an opportunity to meet and further discuss the review and to respond in writing.

• Course Evaluations
  1. 1. 1. What: iEval, the system for students to submit evaluations of classes at UCR.
        2. How: Student can go to http://ieval.ucr.edu to complete an evaluation for a course.  Or they can access it through their R’Web portal (http://rweb.ucr.edu).
        3. Why: Student feedback should address what works well and what areas of the course need enhancements to improve the learning experience for students. All evaluations are anonymous and the log in process confirms students can only submit evaluations for courses they are enrolled in.
        4. When: Students are requested to complete an online evaluation for each course.  Students receive several reminders from the campus until they have completed their evaluations. During the fall, winter, and spring quarters, iEval is open between Wednesday of the 9th week of the quarter through Friday of the 10th week. During summer sessions, iEval is open on the last Monday, Tuesday, and Wednesday of each session.
        5. How do I view my evaluation: Instructors can access iEval results (at http://ieval.ucr.edu) the day after the deadline for submitting grades to iGrade or the day after they submit their grades, whichever is later.  
• Process to Return Papers to Students

  Due to the following Family Educational Rights and Privacy Act (FERPA) policy, you are responsible for making arrangements with your students to return their paperwork:

   

  POLICIES APPLYING TO THE DISCLOSURE OF INFORMATION FROM STUDENT RECORDS

  INTRODUCTION

  (Revised, 2007)

  The University of California, Riverside, maintains various types of records pertaining to the students; some are maintained for academic purposes, others, such as medical records, are maintained for other specific purposes. These policies apply only to records pertaining to students in their capacity as students; they are not applicable to other records which are maintained for purposes unrelated to a student’s status as a student. The disclosure of information from student records is governed by the Federal Family Educational Rights and Privacy Act (FERPA), and in part by the State of California Education Code. It is the purposes of these policies to provide reasonable interpretations of those laws and to protect the student’s right of privacy as guaranteed by the Constitution of the State of California. When the law is silent, the University shall be guided by two principles: (1) the privacy of an individual is of great weight, and (2) the information in a student’s file should be disclosed to the student on request.

  These policies supersede the University of California, Riverside Policies Applying to the Disclosure of Information from Student Records, which were dated March 15, 1998. They supersede all previous policies and implement the University of California Policies Applying to the Disclosure of Student Records, Section 130.00, in the Policies Applying to Campus Activities, Organizations, and Students (http://policy.ucop.edu/doc/2710533/PACAOS-130), issued August 15, 1994 (revised July 10, 2010) by the University of California, Office of the President, Office of Student Academic Services. They incorporate pertinent provisions of the State of California Education Code (Section 67110 et seq.), relating to student records and the requirements set forth in the regulations implementing the Federal Family Educational Rights and Privacy Act dated April 11, 1988.

   

  An alternative method would be to have papers due before the end of the quarter and return them at the last class or at the final exam. 

• Class Attendance Policy – Additional Items to Consider
  1. 1. 1. Students should not be given points for attendance but are to be held accountable for attendance.  Points for classroom participation are acceptable.
        2. If a student misses more than 20% of a course, they must have verification that it was a family emergency or medical situation (e.g., doctor’s note).
        3. You may remind students of this policy and communicate with students who may be in jeopardy due to absences.
        4. You have the choice on how to keep and take attendance in regards to participation and activities you utilize.  We advise you to keep accurate records via the method(s) you choose to utilize. 
        5. If a student adds into your course during the second week of the term or at the end of the second week of the term because of the add/drop period for courses, you are not required to provide them with make-up work if they have not already been attending and participating in the course.  You can provide them with make-up work but are not required to.  You just need to let the student know how their grade is impacted by adding the course at a specific period without prior participation.  
• Students with Accommodations in my Class
  1. 1. 1. How do I know?  You will receive notice from the Student Disability Resource Center (SDRC) or a student with a disability may give you paperwork from the SDRC office indicating that he/she requires accommodations in class or with exams AND you can view the information via the R’Ability, Accommodations and Online Services, website. 
           1. R’Ability – Accommodations and Online Services. http://rability.ucr.edu.
              1. You can view accommodations assigned to students enrolled in your courses and provide requested test/final exam information. Please use your UCR NetID to log in.
           2. Email from SDRC@ucr.edu or SDRC-exams@ucr.edu – you may receive an email from this address containing accommodation requests facilitated via the Student Disability Resource Center.
        2. What is a typical accommodation?  A student needing to take an exam at a different time in a different location, and possibly with a different format.  When this is the case, the Student Disability Resource Center office will take responsibility for proctoring the exam and/or for modifying the format (font size, color).  You may be asked to provide the exam a few days in advance to their office. 
           1. If you have other questions about accommodations for students with disabilities, please contact the Student Disability Resource Center office at 951-827-3861.

   

  1. 1. 3. How to refer?  Send student an email with contact information to SDRC:
           1. “During our discussion you shared information about the impact of your health on academics. I would like to encourage you to follow up with Student Disability Resource Center for a consultation on how they may be able to help. Their services are free to all students.”
• Counseling Services for Students
  1. 1. 1. What: UCR has a variety of resources and services available through the Counseling Center.  To review the services, visit: http://counseling.ucr.edu/

   

  1. 1. 2. Training for You: You can also complete free online or in-person training to learn how to support emotionally distressed students and student veterans at http://well.ucr.edu/programs/mental-health-trainings.html.
• Campus Safety Escort Services
  1. 1. 1. Who: The Campus Safety Escort Service (CSES) at the University of California, Riverside ensures the safety of students, faculty and staff by walking them to their destination.
        2. Why: To stay safe on campus. The CSES is available for staff, students, and faculty to use.  You can provide students with the website https://wrc.ucr.edu/programs/campus-safety-escort-service to learn how to utilize the services. 
        3. How: There are four ways to get a safety escort –
           1. Call the dispatcher at (951) 827-3772.
           2. Pick up any red phone on campus that reads “Campus Safety Escort Service” and it will automatically connect you to the dispatcher desk. You will be connected to the UCR Police Department when the service is not in operation.
           3. Stop by the dispatcher desks at the HUB information desk or Rivera Library to request a safety escort in person.
           4. If you see a safety escort on campus (look for the yellow shirt and ID badge), just wave them down and they will walk you to your destination.
• SOE Marketing Materials and Letterhead

  Instructors will ask… where do I find SOE letterhead to write a letter of recommendation?  Please go to https://education.ucr.edu/marketing-resources to access Marketing Materials, including the letterhead template.   

• Student Concerns

  Student Concerns

  If you are having an issue or concerns regarding a student, and it does not involve Academic Misconduct, SOE staff and Administrative Leadership are here to provide support.  If you are having an issue or concern, please contact the Enrollment Manger or Associate Dean of Academic Personnel who can direct you to the person in Administrative Leadership who will be able to help provide guidance on the issue or concern.  Typically, if the issue or concern is involving an undergraduate student, then the Associate Dean for Undergraduate Education will be able to help.  If the issue or concern is involving a graduate student, then the Graduate Advisor/Associate Dean for Graduate Education will be able to help.  If the issue is involving a teacher credential student, then Assistant Dean and Director of Teacher Education can help.  If you are unclear of a student’s status or if a student falls into two of these categories, then the Enrollment Manager or Associate Dean of Academic Personnel can assist you to direct your concern to the right person.

   

  Type of Student	Who to seek help from in Administrative Leadership?
  Undergraduate	Associate Dean for Undergraduate Education - Dr. Austin Johnson
  Graduate	Associate Dean for Graduate Education and Graduate Advisor - Dr. Eddie Comeaux
  Teacher Credential	Assistant Dean and Director of Teacher Education - Dr. Frances Valdovinos

   

  If your concern is regarding Academic Misconduct, please the next accordion.

• Academic Misconduct

  If a student has violated the UCR Academic Integrity Policy found in Appendix B of this document and www.conduct.ucr.edu, then follow up action will be required. 

  The follow up process is listed in detail over the next three pages and is dependent on student type.

   

  If Undergraduate Student:

  •Website: https://conduct.ucr.edu/for-faculty-and-staff/reporting-academic-misconduct

  •Resources: https://conduct.ucr.edu/for-faculty-and-staff/faculty-resources

  •Please follow the directions on how to report the conduct listed at https://conduct.ucr.edu/for-faculty-and-staff/reporting-academic-misconduct

  •All correspondence regarding this issue should include the SOE Associate Dean for Undergraduate Education Programs.

   

  If Graduate Student:

  •Website: https://graduate.ucr.edu/regulations-and-procedures > Academic Integrity subtopic

  •All correspondences regarding this issue should include the SOE Associate Dean of Graduate Education.

  •Graduate Academic Integrity Form:  If you use one of these during this process, the completed form and all supporting documentation is sent to the Director of Graduate Academic Affairs in the Graduate Division.

   

  If Graduate (MEd) + Credential Student:

  • Website: https://graduate.ucr.edu/regulations-and-procedures > Academic Integrity subtopic

  1. All correspondences regarding this issue should include the SOE Associate Dean of Graduate Education and the Assistant Dean and Director of Teacher Education.
  2. The completed Graduate Academic Integrity form and all supporting documentation is sent to the Director of Graduate Academic Affairs in the Graduate Division.

   

   

Appendix

• SOE Supported Classroom and Meeting Rooms Chart

  IT Support In SOE Support Rooms: If you have a meeting, event, or class listed one of these rooms and you think you will need assistance with the technology in the room, please contact SOE Information Technology (IT) via email at soeit@ucr.edu or phone at (951) 827-4407.  Please plan to submit a request at least three (3) days in advance of your meeting, event, or class.  Please note in these rooms, support is only provided by SOE IT during the business hours of Monday through Friday from 8 am to 5 pm.  

  SOE IT staff can also provide a training overview of how to use the technology in the classroom as requested.

   

  Room Number	Type	Capacity	Furniture	Equipment	Door Access	Notes
  First Floor
  1215	conference room	48	12 Tables with Wheels            47 Chairs with Wheels               1 Desktop Table                            1 Teacher's Seat                            1 Cabinet with 2 doors	Instructor Workstation Projector; upgraded to "RISE" room	Key Card Access; Front Desk has key to room
  1224	seminar room	22	7 Tables with Wheels                 4 Tables w/o Wheels                 1 Desktop Table                         22 Chairs	Instructor Workstation                                 12 Student Workstations         Printer                 SmartBoard                        80" Monitor  with Projector	Key Card Access;  Front Desk has key to room	The room has a small whiteboard.
  1339	staff & faculty lounge/breakroom; copy room	22	1 sofa, 2 chairs, 2 tables with chairs	Computer for Instructor Use;  Copy Machine; Scantron Machine	Key Card Access; Key 13-06; Front Desk has key to room
  1343	computer lab	28	25 Tables w/o Wheels            20 Chairs with Wheels             7 Chairs w/o Wheels                  1 Stool	Instructor Workstation  20 Student Workstations Printer;  Projector	Key Card Access; Front Desk has key to room	The room has a whiteboard.
  1357	classroom	29	14 Tables with Wheels             1 Desktop Table                          28 Chairs with Wheels               1 Chair w/o Wheels	Instructor Workstation SmartBoard	Key Code: <code>	The room has small whiteboards.
  1359	conference room	9	1 Table with Wheels                 9 Chairs with Wheels                     1 Storage Drawer	N/A	Key 13-06	The room has a whiteboard.
  Second Floor
  2213	classroom	38	7 Tables w/o Wheels                 2 Desktop Tables w/o wheels 2 Chairs with Wheels                  28 Chairs w/o Wheels	Instructor Workstation             SmartBoard	Key 13-06	The room has a whiteboard.

• Description of Duties Sample
  
• Letter of Expectations (LOE) Sample

  To download the sample 'Job Description and Expectations – Unit 18 Lecturer (Pre-Six)', click here.  

• Policy Information - Attendance Policy

  SOE takes seriously the need for students to attend and actively participate in classes; class absences and lack of participation undermine the learning process. Students who miss more than 20% of the course meetings are strongly encouraged to withdraw from the course. Instructors may also fail such students, except in the case of documented serious illness or immediate family emergency. Missing portions of classes, through persistent late arrival or early departure, can count toward the "more than 20%" of class time.

   

  Class Attendance Policy – Additional Items to Consider

  1. 1. 1. Students should not be given points for attendance but are to be held accountable for attendance.  Points for classroom participation are acceptable.
        2. If a student misses more than 20% of a course, they must have verification that it was a family emergency or medical situation (e.g., doctor’s note).
        3. You may remind students of this policy and communicate with students who may be in jeopardy due to absences.
        4. You have the choice on how to keep and take attendance regarding participation and activities you utilize.  We advise you to keep accurate record of attendance via the method(s) you choose to utilize. 
        5. If a student adds into your course during the second week of the term or at the end of the second week of the term because of the add/drop period for courses, you are not required to provide them with make-up work if they have not already been attending and participating in the course.  You can provide them with make-up work but are not required to.  You just need to let the student know how their grade is impacted by adding the course at a specific period without prior participation.   
• Policy Information - Academic Honesty Policy

  School of Education, University of California, Riverside; although most students maintain high standards of academic integrity, some occasionally do not. This statement is for the purpose of clarifying Graduate School of Education (SOE) policies regarding academic honesty. It is based on UCR's Official Policies and Procedures for Academic Dishonesty.  Information regarding the UCR policy and procedures, including examples of academic misconduct, can be found at http://www.conduct.ucr.edu/.

   

  UCR requires disciplinary action for seven categories of academic misconduct: cheating, plagiarism, unauthorized collaboration, facilitating academic dishonesty, interference or sabotage, fabrication, failure to comply with research regulations, and retaliation. Cheating pertains to classroom work (quizzes, tests, lab work, homework) and it pertains to required work toward the completion of a degree outside of classes (i.e., qualifying exam, prospectus, literature review, thesis, dissertation, or other requirements). Academic dishonesty also includes submitting the same work, or portions of the same work, twice or for the purpose of fulfilling two different requirements without explicit instructor permission.

   

  UCR's statement on plagiarism, with which the SOE concurs, is: “Plagiarism includes the copying of language, structure, or ideas of another and attributing (explicitly or implicitly) the work to one’s own efforts.  Plagiarism means using another’s work without giving credit.” You may use the ideas and words from other sources, but you must document their use with citations. Specific requirements for citation may vary by course and instructor.

   

  If a student violates the student code for academic honesty (Section 102.01) in work for a class OR in required work outside of classes, the student faces consequences that may include, for example, an F for the assignment, an F for the course, academic probation, suspension, or permanent dismissal from the university. A drop in grade point average from an F in a course can lead to academic disqualification. Sanctions vary depending on severity of the offense, whether the student has previously violated the academic honesty code, or other considerations. All violations will be reported to the Office of Student Judicial Affairs, with whom students can file an appeal, and the UCR Graduate Division will be notified.

   

  UCR’s statement points out that “misunderstanding of the appropriate academic conduct will not be accepted as an excuse for academic misconduct.  If a student is in doubt about appropriate academic conduct in a particular situation, he or she should consult with the instructor in the course to avoid the serious charge of academic misconduct.” 

• Policy Information - Writing Policy

  Writing policy in undergraduate/credential /M.Ed. courses - The SOE considers it a professional duty to uphold rigorous writing standards among future teachers. Towards these ends, every course should include short writing assignments and/or term papers.  In large classes, it is more of a challenge for instructors to read, evaluate, and provide feedback on student writing.  Nevertheless, the Teacher Education program and faculty believe this is essential and should be a priority in all classes.  As such, Readers (a payroll title, see above) are provided in large classes to help with grading writing assignments.  With clear rubrics, Readers can greatly reduce the load on instructors who give writing assignments.

   

  All instructors are required to include a statement specifying that papers will be graded not only for content related to the course material, but also for writing quality.  When grading papers, we encourage you to comment on students’ writing in terms of its composition (thesis, organization, use of evidence, etc.) as well as mechanics (grammar, spelling, proper citation of sources, etc.). 

• Policy Information - Accommodations Policy

  If you have a disability or believe you may have a disability, you can arrange for accommodations by contacting Student Disability Resource Center (SDRC) at 951-827-3861 (voice) or sdrc@ucr.edu (email). Students needing academic accommodations are required to register with SDRC and provide required disability-related documentation. If you have approved accommodation(s), you are advised to notify your instructor privately. The SDRC website http://sdrc.ucr.edu provides information about academic and non-academic supports and has additional contact information. 

   

  Further Advice to Instructors:

  How to refer?  Send student an email with contact information to SDRC:

  “During our discussion you shared information about the impact of your health on academics. I’d like to encourage you to follow up with Student Disability Resource Center (SDRC) at 951-827-3861 (voice) or email sdrc@ucr.edu for a consultation on how they may be able to help. Their services are free to all students.”